Privacy Policy

We are very pleased about your interest in our company. This privacy policy is intended to inform you about the nature, scope, and purpose of the personal data we collect, use, and process. Furthermore, this privacy policy explains your rights to which you are entitled. The terms used in this privacy policy correspond to those of the General Data Protection Regulation (GDPR).

Personal data are any information relating to an identified or identifiable natural person. A natural person is considered identifiable if they can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more specific characteristics that express the physical, physiological, genetic, mental, economic, cultural, or social identity of that natural person.

1. Controller

The controller responsible for data processing within the meaning of the GDPR, other data protection laws applicable in the Member States of the European Union, and other provisions of a data protection nature is:

Trilobyte Software Engineering GmbH
legally represented by the managing director Sven Gerhardt
Christburger Str. 5
D-10405 Berlin
Germany
Tel.: +49 30 440 171 00
E-Mail: info@trilobyte.de

2. PURPOSES OF DATA USE, LEGAL BASES, AND OUR LEGITIMATE INTERESTS

Use of this website is generally possible without providing any personal data. If such data are collected, the following applies:

a. Hosting and collection of general data and information

This website is hosted by an external hosting service provider. When our website is accessed, technically necessary access data, in particular server log files, are processed in order to provide the website and ensure the stability and security of its operation. The following may be collected:

  • the browser types and versions you use, together with information about the type and kind of display device you use,
  • the operating system you use,
  • the website from which you access our website, so-called referrer,
  • the subpages of our website accessed by an accessing system,
  • the date and time of access to our website,
  • your Internet Protocol address, IP address,
  • your Internet service provider, and
  • other similar data and information used to prevent and defend against attacks on our IT systems.

We do not draw any conclusions about you from these data and information. We require this information in order to display our website correctly, to ensure the functionality of our IT systems and our website, and to provide law enforcement authorities with the information necessary for prosecution in the event of criminal offenses. This constitutes a legitimate interest within the meaning of Art. 6(1)(f) GDPR, which, where necessary, serves as the legal basis for any processing of personal data in this context.

The data in the server log files are stored separately from any personal data you may have entered.

b. Collection of personal data and its purpose

Our website provides the option to contact us by email. You can contact us using the email address provided by us. When you contact us in this way, we store the personal data you provide. The specific data collected in each case depends on the type of communication and the content you transmit to us.

Such data voluntarily transmitted by you are stored by us for the purpose of processing your inquiries and/or contacting you. We do not disclose personal data to third parties. When you contact us, the collection of data is carried out in accordance with Art. 6(1)(b) GDPR. It is then necessary for the performance of pre-contractual measures. If a contract is concluded, the collection of data is also carried out in accordance with Art. 6(1)(b) GDPR.

If the processing of personal data is necessary and there is no legal basis for such processing under the provisions set out above, we will obtain your consent. In such cases, Art. 6(1)(a) GDPR would be the legal basis for the data processing.

c. Automated decision-making

Automated decision-making or profiling does not take place.

3. STORAGE PERIOD

We store your personal data only for as long as this is necessary for the respective purposes of processing or as long as we are required to do so due to statutory provisions, e.g. tax or commercial retention obligations. After the expiry of the respective applicable retention period, we routinely delete the corresponding data, provided they are no longer required for the performance or initiation of a contract.

Server log files are stored only for as long as this is necessary to ensure the functionality, stability, and security of the website and are subsequently deleted or anonymized. The specific storage period depends on the technical configuration and the requirements of the hosting service provider used.

If the purpose of storage ceases to apply before the expiry of a statutory retention period, or if no such retention period is applicable, we delete the corresponding data without undue delay. If we are required to delete data because you have exercised corresponding data subject rights, this will also be done without undue delay.

4. YOUR RIGHTS

a. Right to confirmation (Art. 15 GDPR)

You have the right to request confirmation from us as to whether we process personal data concerning you. Corresponding inquiries must be directed to us. If you make the corresponding request electronically, the information must be provided by us in a commonly used electronic format, unless you specify otherwise.

b. Right of access (Art. 15 GDPR)

If personal data concerning you are processed by us, you have the right at any time to obtain from us, free of charge, information about the personal data stored about you and to receive a copy of such data. In addition, you may request information from us about the following:

  • the purposes of the processing;
  • the categories of personal data being processed;
  • the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;
  • where possible, the envisaged period for which the personal data will be stored or, if this is not possible, the criteria used to determine that period;
  • the existence of a right to rectification or erasure of personal data concerning you, or to restriction of processing by us, or a right to object to such processing;
  • the existence of a right to lodge a complaint with a supervisory authority;
  • where the personal data are not collected from you, any available information as to their source;
  • the existence of automated decision-making, including profiling, pursuant to Art. 22(1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved as well as the significance and envisaged consequences of such processing for you.

You also have the right to obtain information as to whether we transfer personal data to a third country or to an international organisation. If we do so, you have the right to be informed of the appropriate safeguards relating to the transfer.

You may contact us at any time to exercise the rights of access referred to above. If you make the corresponding request electronically, the information must be provided by us in a commonly used electronic format, unless you specify otherwise.

c. Right to rectification (Art. 16 GDPR)

You have the right to request the rectification without undue delay of inaccurate personal data concerning you and, taking into account the purposes of the processing, the completion of incomplete personal data, including by means of a supplementary statement. Corresponding inquiries must be directed to us.

d. Right to erasure, right to be forgotten (Art. 17 GDPR)

You may request that we erase personal data concerning you without undue delay if one of the following grounds applies:

  • the personal data are no longer necessary for the purposes for which they were collected or otherwise processed;
  • you withdraw your consent on which the processing was based pursuant to Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR, and there is no other legal basis for the processing;
  • you object to the processing pursuant to Art. 21(1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21(2) GDPR;
  • the personal data have been unlawfully processed;
  • the erasure of the personal data is required for compliance with a legal obligation under Union law or the law of the Member States to which we are subject; or
  • the personal data have been collected in relation to the offer of information society services pursuant to Art. 8(1) GDPR.

If one of the above grounds applies and you wish to arrange for the erasure of personal data stored by us, you may contact us at any time.

e. Right to restriction of processing (Art. 18 GDPR)

You have the right to request that we restrict processing if one of the following conditions is met:

  • the accuracy of the personal data is contested by you, for a period enabling us to verify the accuracy of the personal data;
  • the processing is unlawful, you oppose the erasure of the personal data and request instead the restriction of their use;
  • we no longer need the personal data for the purposes of processing, but you require them for the establishment, exercise, or defence of legal claims; or
  • you have objected to processing pursuant to Art. 21(1) GDPR and it has not yet been determined whether our legitimate grounds override yours.

If one of the aforementioned grounds applies and you therefore wish to request the restriction of the processing of your data, you may contact us at any time.

Where processing has been restricted by us, such personal data may, with the exception of storage, only be processed with your consent or for the establishment, exercise, or defence of legal claims, or for the protection of the rights of another natural or legal person, or for reasons of important public interest of the Union or of a Member State.

f. Right to data portability (Art. 20 GDPR)

You have the right to receive the personal data concerning you that you have provided to us in a structured, commonly used, and machine-readable format. You also have the right to transmit those data to third parties without hindrance from us, provided that the processing is based on consent pursuant to Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR, or on a contract pursuant to Art. 6(1)(b) GDPR, and the processing is carried out by automated means. Furthermore, you have the right to request that the personal data be transmitted directly by us to third parties, where technically feasible and provided that this does not adversely affect the rights and freedoms of other persons.

These rights do not apply where the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us.

You may contact us at any time to exercise your right to data portability.

g. Right to object (Art. 21 GDPR)

You have the right, on grounds relating to your particular situation, to object at any time to the processing of personal data concerning you which is carried out on the basis of Art. 6(1)(e) or (f) GDPR.

In the event of an objection, we will no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights, and freedoms, or unless the processing serves the establishment, exercise, or defence of legal claims.

If personal data are processed for the purpose of direct marketing, you may also object to such processing at any time. We will then no longer process your data for this purpose.

You also have the right, on grounds relating to your particular situation, to object to the processing of personal data concerning you by us for scientific or historical research purposes or for statistical purposes pursuant to Art. 89(1) GDPR, unless such processing is necessary for the performance of a task carried out in the public interest.

You may contact us at any time to exercise your right to object. In connection with the use of information society services, and notwithstanding Directive 2002/58/EC, you may also exercise your right to object by automated means using technical specifications.

h. Right to withdraw consent under data protection law (Art. 7(1), sentence 1 GDPR)

You have the right to withdraw your consent to the processing of personal data at any time. Corresponding notifications may be directed to us. Withdrawal of consent does not affect the lawfulness of the data processing carried out before receipt of the withdrawal.

i. Right to lodge a complaint (Art. 77 GDPR)

You have the right at any time to lodge a complaint with the competent supervisory authority. To do so, you must contact that authority.

5. FURTHER INFORMATION

Please note that the provision of personal data is partly required by law, e.g. tax laws, and/or may arise from contractual obligations, e.g. data relating to the contractual partner. It is also necessary for the conclusion of a contract.

You only need to provide us with personal data if you wish to contact us or enter into a contract with us. If you do not provide us with any data in such cases, we will not be able to contact you or conclude contracts with you.

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